Exhibitor set-up and details

We are looking forward to a great meeting in Santa Barbara.  We will have a final program book and a preliminary registration list available for you upon your arrival Friday morning.

All meetings and key functions will be held in the Loggia Ballroom.  Exhibits will be located in La Veranda, near the registration area and close to all principle meetings.  Morning coffee and all refreshment breaks will be in the exhibit area, as will an informal lunch on Friday and Saturday.  

Each exhibitor will receive one six-foot draped table and two chairs.  Access to one standard electrical outlet will be available at no cost to the exhibitor.  For all other needs, contact Julie Minor for referral to the appropriate parties.  


Thursday, January 9
6:00 pm to 8:00 pm – Early exhibit set up
*Booth locations are assigned by ACS staff depending on longevity with the show, level of support and other factors. Look for a sign indicating your location.      

Friday, January 10
6:00 am to 7:00 am – Final exhibit set up
7:00 am - Exhibits open/coffee and continental breakfast for delegates
7:00 am to 4:00 pm - Exhibits open

Saturday, January 11
7:00 am to 4:00 pm - Exhibits open
4:00 pm to 6:00 pm - Exhibit tear down

Other Information

Exhibit table locations are assigned by ACS staff based on the date when the exhibit application and payment was received and other factors including history of participation and sponsorship levels.  Signage will be at your assigned location. Do NOT relocate your table without explicit approval from SCCACS.

If you need to rent audiovisual equipment or get Internet access, you should contact the Four Seasons Biltmore Hotel audio-visual department directly to make your own arrangements.  (805) 969-2261.  Access to basic electric service will be provided to all exhibit table locations.

If you have materials to ship to the hotel, you should address them as follows:

Four Seasons Resort The Biltmore Santa Barbara
Attn: Christy Sullivan 
Hold for: SCCACS Scientific Meeting/Your Company Name & Onsite Contact Name
1260 Channel Drive
Santa Barbara, CA  93101

Note: When sending packages to the hotel, please deliver no sooner than (3) business days prior to the date of arrival.

Regarding shipping your materials, use a method of shipping that provides you with a tracking number.  * Please give the tracking number(s) to your onsite personnel.  The tracking numbers are essential in helping your personnel locate missing boxes or materials.

We will prepare name badges for your onsite exhibit personnel upon request.  You should fax, (310) 379-8283, or e-mail admin@socalsurgeons.org, the names of the personnel manning your booth no later than close of business Friday, December 27th.  Otherwise, badges will be prepared onsite, which will likely involve a delay.

Please contact Julie Minor if you have any questions or need further information.  (310)379-8261 (o) prior to the meeting or (240)626-5136 (m) onsite at the meeting.  You can also email admin@socalsurgeons.org.


The 2020 Annual Scientific Meeting of the Southern California Chapter, ACS will be January 10-12, 2020 at the Four Seasons Resort Biltmore Santa Barbara in Santa Barbara, CA.

View the exciting program! 

Exhibitors - Sign up today to be in Santa Barbara! Call to Exhibit

It's time to register for the meeting! Check out the Registration Information and sign up today!